Joint Audit Committee

The Joint Audit Committee (JAC) dates for 2017 are: 23 March, 11 July and 20 September and 7 December 2017.

The JAC’s Terms of Reference and Procedural Arrangements are approved annually.

20 September 2017

Agenda

  1. Apologies for absence
  2.  Urgent matters
  3. Personal Interests
  4. (a) Minutes of the Last Meeting of the Committee held on 11 July 2017 and Action Log
    (b) Update on Completion of Mandated Training – report by Assurance Manager 
    (c) Update on Gender Pay-Gap data provision – report by the Corporate Services Manager
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. (a) Exempt Minutes of the Last Meeting of the Committee held on 11 July 2017 
    (b) Health & Safety – Matters Arising from the Previous Meeting on 11 July 2017
  8. Risk ManagementReport by Chief Finance Officer and Chief Executive Officer
  9. Financial Arrangements - Contract Waiver
    (a) Update on issues raised regarding waivers at previous meetingsreport by the Head of Procurement 
    (b) Recent Contract Waiversreport by Head of Procurement
  10. Update from the Chief Executive & Monitoring Officer – verbal report by the Chief Executive & Monitoring Officer   
  11.  Local Policing Programme Updatereport by the Programme Director                 
  12. JAC Members Annual Report – report by the JAC Members      
  13. (a) Police Sector Audit Committee Briefing – report by the Audit Director, Ernst & Young
    (b) Update on the Appointment of External Auditors from 2018/19 – Consultation on Auditor Appointmentreport by Chief Finance Officer
  14. (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2017 – report by the Audit Director, Ernst & Young
    (b) PCC and CC Letters of Representation
    (c) Annual Governance Statements 2016-17 CC Appendix PCC Appendix - report by the Chief Finance Officer and Director of Finance  
    (d)  Statement of Accounts 2016-17 for the CC and PCC - report by Chief Finance Officer and Director of Finance
  15. Annual Review of Scheme of Corporate Governance – including;         
    (a) Code of Corporate Governance 
    (b) Schemes of Delegation
    (c) Financial Regulations – to be considered on 7 December 2017
    (d) Contract Standing Orders – as above
    (e) Memorandum of Understanding Appendix
  16. Reports from other External Bodies – report by Deputy Chief Constable 
  17. (a) Internal Audit Plan Appendix 1 Appendix 2 – report by Chief   Internal Auditor
    (b) Internal Audit Update Report 2017-18 Appendix
  18. Procurement of Reed Recruitment Agency – report by Financial Accountant (to follow)
  19. Assurance and Effective Management of the ICT Strategy – report by Chief Finance Officer
  20. Forward Work Programmereport by Chief Executive & Monitoring Officer          

11 July 2017

Agenda

  1. Apologies for absence Peter Gillett, Director of Finance
  2. Urgent matters 
  3. Personal Interests 
  4. (a) Appointment of Chairman for 2017-18
    (b) Richard Murphy’s last meeting
    (c) Appointment of new Independent Members of the Committee
  5. Minutes of the Last Meeting of the Committee held on 23 March 2017 | Action Log
  6. Exclusion of the public and press
  7. Any exempt items considered urgent by the Chairman
  8. Exempt Minutes of the Last Meeting of the Committee held on 23 March 2017 
  9. (a) Risk Management
    (b) Cyber Security 
  10. Health & Safety – Brighton John Street Asbestos Investigation
  11. Update from the Chief Executive & Monitoring Officer and Chief Constable
  12. Police Sector Audit Committee Briefing | Appendix
  13. Update on the National IT Programmes Impacting on Sussex 
  14. Local Policing Programme Update
  15. Reports from other External Bodies
  16. Annual Governance Statements 2016-17 Appendix 1 | Appendix 2
  17. (a) Update Report on Changes to 2016-17 Statement of Accounts 
    (b) Statement of Accounts 2016-17
  18. Financial Arrangements
    (a) Report on Debts Approved for Write-Off
    (b) Report Contract Waivers
  19. Internal Audit Report - Annual Report 2016/17 | Appendix
  20. Treasury Management Annual Report 2016-17 and click here to be taken to the Treasury Management Strategy Statement
  21. (a) Annual Audit Fee Letter 2017-18 for PCC and CC 
    | Appendix 1 | Appendix 2
    (b) Update on the Appointment of External Auditors from 2018/19 
  22. Finance Change and Improvement Programme: Developing Excellence in Police Finance” 
  23. Health and Safety Management System and Overview of Incident and Assault Data on summary statistics | Appendix
  24. Complaints Update – report by Chief Constable
  25. Forward Work Programme

23 March 2017

Agenda

  1. Apologies for absence
  2. Urgent matters 
  3. Personal Interests 
  4. Minutes of the Last Meeting of the Committee held on 7 December 2016 Action LogUpdate from Visit to Learning and Development 
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 7 December 2016 
  8. Notes from the Joint Surrey/Sussex JAC Meeting held on 14 February 2017 
  9. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 
  10. Update from the Chief Executive & Monitoring Officer and Chief Constable – Oral report by the Chief Executive & Monitoring Officer and Chief Constable
  11. Local Policing Programme Update – report by the Deputy Chief Constable 
  12. Update Report on the Strategic Review of the Joint Surrey/Sussex IT Function – report by the Chief Information Officer 
  13. Changes to the National Programmes Impacting on Sussex – report by the Chief Constable 
  14. Financial Arrangements
    (a) Report on Debts Approved for Write-Off – report by the Director of Finance and Chief Finance Officer  
    (b) Report Contract Waivers – report by the Director of Finance
  15. Update Report on Changes to 2016-17 Statement of Accounts - report by Director of Finance and Chief Finance Officer
  16. Internal Audit
    (a) Draft Internal Audit Plan 2017-18 – report by Chief Internal Auditor | Appendix
    (b) Internal Audit Update Report 2016-17 – report by Chief Internal Auditor 
  17. Progress Report on the Preparation of the Annual Governance Statements 2016-17 - report by the Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
  18. External Audit
    (a) External Audit 2016/17 Audit Plan for the PCC and CC – report by the Audit Director, Ernst & Young | Appendix
    (b) Police Sector Audit Committee Briefing - report by the Audit Director, Ernst & Young 
  19. Treasury Management Strategy Statement 2017-18 – report by the Chief Finance Officer | Appendix
  20. Committee Update - reports by Deputy Chief Constable
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
  21. Terms of Reference Review – report by the Chief Finance Officer and Director of Finance and Appendix 1 | Appendix 2
  22. Forward Work Programme – report by Chief Executive & Monitoring Officer 

7 December 2016

Agenda

  1. Apologies for absence
  2. Urgent matters 
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 22 September 2016 | Action Log 
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 22 September 2016
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer and the Chief Constable
  10. Committee Updates – reports by Deputy Chief Constable
    (a) reports from other external bodies
    (b) Local Policing Programme Update Report
  11. (a) Health and Safety Cover Report  
    (b) New Safety Management System | Appendix
  12. Equalities and Diversity Summary Paper – report by Deputy Chief Constable
  13. Reports from External Audit, Ernst & Young
    (a) External Audit 2015-16 Annual Audit Letter for the PCC and CC Report by the Executive Director
    (b) Police Sector Audit Committee Briefing – report by the Executive Director | Appendix
  14. Confirmation of External Auditor Appointment 2017/18 and Appointment from 2018/19 report by the Chief Finance Officer | Appendix 1 | Appendix 2 | Appendix 3
  15. Treasury Management Mid-Year Report 2016-17 – report by the Chief Finance Officer | Appendix VII
  16. Annual Governance Statements Update Report | Governance Statement – report by Chief Executive & Monitoring Officer and Director of Finance
  17. Internal Audit Update Report – report by Chief Internal Auditor
  18. Update on Changes for the 2016-17 Annual Accounts – report by Director of Finance and Chief Finance Officer
  19. Report on Bad Debts and Waivers – report by Director of Finance and Chief Finance Officer
  20. Forward Work Programme – report by the Chief Executive & Monitoring Officer 

22 September 2016

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 6 July 2016 | Action Log
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 6 July 2016
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
  10. Audit Results Report
    (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2016 – report by the Audit Director, Ernst & Young
    (b) Police Sector Audit Committee Cover ReportBriefing
  11. Statement of Accounts 2015-16Appendix 1 | Appendix 2 | Appendix 3
    (a) Police & Crime Commissioner for Sussex & Chief Constable of Sussex Group – report by Chief Executive & Monitoring Officer and Director of Finance
    (b) Chief Constable of Sussex – report by Chief Executive & Monitoring Officer & Chief Finance Officer
  12. Annual Governance Statements Update Report – report by Chief Executive & Monitoring Officer and Director of Finance | Appendix
  13. Annual Review of Code of Corporate Governance - report by the Chief Executive & Monitoring Officer and Director of Finance | Appendix 1 | Appendix 2 | Appendix 3 | Appendix 4 | Appendix 5
  14. Internal Audit Update Report 2016-17 – report by Chief Internal Auditor
  15. Update on Completion of Mandated Training – report by Deputy Chief Constable and Appendix
  16. Committee Updates – reports by Deputy Chief Constable
    (a) reports from other external bodies
    (b) Local Policing Programme Update Report
  17. Forward Work Programme – report by the Chief Executive & Monitoring Officer

6 July 2016

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 24 March 2016 | Action Log
  5. Exclusion of the public and press 
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 24 March 2016
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
  10. Joint Audit Committee Annual Report 2015-16 – report by the Joint Audit Committee | Appendix
  11. Reports from External Audit
    (a) Annual Audit Fee Letter 2016-17 PCC | CC – report by Director, Ernst & Young
    (b) Draft External Audit Plan 2015-16 – report by Director, Ernst & Young
    (c) Key Questions for Audit Committees from Police Sector Audit Committee Briefing
  12. Annual Governance Statements 2015/16 – report by Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
  13. Draft Statement of Accounts 2015-16 – report by Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
  14. Treasury Management Annual Report 2015-16 – report Chief Finance Officer
  15. Internal Audit - Annual Report 2015-16 – report by Chief Internal Auditor
  16. Health and Safety – report by the Deputy Chief Constable and Turner & Townsend | Appendix 1 | Appendix 2 | Appendix 2.1
  17. Complaints Update – report by Chief Constable
  18. Committee Updates – report by Deputy Chief Constable
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) Sussex Local Policing Model
  19. OSPCC Risk Management Strategy – report by Chief Executive & Monitoring Officer | Appendix 1
  20. Commissioning Strategy Update Report – report by the Chief Executive & Monitoring Officer | Appendix 1 | Appendix 2 | Appendix 3
  21. Report on Information Governance Internal Audit – report by the Chief Internal Auditor | Appendix
  22. Forward Work Programme – report by the Chief Executive & Monitoring Officer
  23. Appointment of Chairman for 2016-17

24 March 2016

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures by Members and Officers
  4. Minutes of the Last Meeting of the Committee held on 9 December 2015 | Action Log
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 9 December 2015
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
  10. Terms of Reference Review – report by the Chief Finance Officer and Director of Finance | Appendix 1 | Appendix 2
  11. Progress Report on the Preparation of the Annual Governance Statement 2015-16 - report by the Chief Finance Officer and Director of Finance | Appendix
  12. Internal Audit  
    (a) Draft Internal Audit Plan 2016-17 – report by Chief Internal Auditor | Appendix
    (b) Internal Audit Update Report 2015-16 – report by Chief Internal Auditor
  13. Update on Changes for the 2015-16 Annual Accounts - report by Director of Finance and Chief Finance Officer
  14. External Audit: Audit Plan – report by the Audit Director, Ernst & Young | Audit Plan | Appendix
  15. 2016-17 Treasury Management Strategy Statement report by the Chief Finance Officer | Appendix
  16. Strategic Review of the Joint Surrey/Sussex IT Function – report by the Director of Finance
  17. Review of Corporate Governance Documents – report by Chief Executive & Monitoring Officer and Director of Finance | Appendix
  18. Counter Fraud Strategy - Actions and Resources – report by the Head of the Professional Standards Department
  19. Committee Updates– reports by Deputy Chief Constable  
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) the Local Policing Programme Update
  20. Update on the Completion of Mandated Training – report by the Head of Learning and Development | Appendix
  21. Police & Crime Commissioner Election 2016 – report by the Chief Executive & Monitoring Officer
  22. Forward Work Programme – report by Chief Executive & Monitoring Officer 

9 December 2015

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures by Members and Officers
  4. Minutes of the Last Meeting of the Committee held on 23 September 2015 | Action Log
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 23 September 2015
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer
  10. Reports from External Audit
    (a) External Audit 2014-15 Annual Audit Letter for the PCC and CC - report by Director, Ernst & Young
    (b) External Audit Progress Report – report by Director, Ernst & Young | Cover report | Progress report
    (c) Police Sector Audit Committee Briefing - report by Director, Ernst & Young | Cover report | Briefing
  11. Annual Governance Statement Update Report – report by Chief Finance Officer and Director of Finance and Appendix
  12. Treasury Management Mid-Year Report 2015-16 – report by Chief Finance Officer
  13. Faster Closing of the Accounts for 2017-18 – report by Chief Finance Officer
  14. Internal Audit Update Report 2015-16 – report by Chief Internal Auditor
  15. Risk Management Strategy & Policy – report by Director of Finance and Executive | Appendix, Strategy | Appendix, Policy
  16. Equality and Diversity Summary Paper – report by Chief Constable | Appendix A | Appendix B | Appendix C
  17. Reports from Health & Safety
    (a) Surrey Sussex Assault Overview report by the Joint Health & Safety Service
    (b) Joint Head of Health & Safety’s Review of Turner & Townsend Recommendations - report by the Joint Health & Safety Service | Appendix
  18. Current Position and Completion of Mandated Training – report by Chief Constable | Appendix
  19. Report on Debts Approved for Write Offs – report by Director of Finance
  20. Committee Updates– reports by Deputy Chief Constable
    (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) the Local Policing Programme Update and Appendix
  21. Police & Crime Commissioner Election 2016 – report by Chief Executive & Monitoring Officer | Appendix 1 |Appendix 2 | Appendix 3
  22. Forward Work Programme – report by Chief Executive & Monitoring Officer

23 September 2015

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures by Members and Officers
  4. Minutes of the Last Meeting of the Committee held on 9 July 2015 | Action Log
  5. Exclusion of the public and press
  6. Any exempt items considered urgent by the Chairman
  7. Exempt Minutes of the Last Meeting of the Committee held on 9 July 2015
  8. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  9. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer Statement of Accounts 2014-15

   11. Statement of Accounts 2014-15 – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C | Appendix C.ii | PCC Accounts | Chief Constable Accounts

   12. (a) Office of the Police & Crime Commissioner and Chief Constable for Sussex Joint Audit Committee Summary for the year ended 31 March 2015 | Cover Report
         (b) Police Sector Audit Committee Briefing | Cover Report

   13. Annual Governance Statements Update Report – Report by Chief Finance Officer and Director of Finance | Appendix

   14. Policy Review for Declaration of Gifts and Hospitality - reports by the Head of Professional Standards Department

   15. Internal Audit Progress Report – report by Chief Internal Auditor

   16. Joint Change Board - Governance Arrangements – report by Interim Joint Head of IT

   17. Committee Updates – reports by Deputy Chief Constable 
        (a) major incidents, “near misses” and lessons learned
        (b) reports from other external bodies

   18. Forward Work Programme – report by the Chief Executive & Monitoring Officer

9 July 2015

Agenda

  1. Apologies for absence
  2. Urgent matters  
  3. Personal Interests
  4. Appointment of Chairman for 2015-16
  5. Minutes of the Last Meeting of the Committee held on 25 March 2015 | Action Log
  6. Exclusion of the public and press
  7. Any exempt items considered urgent by the Chairman
  8. Exempt Minutes of the Last Meeting of the Committee held on 25 March 2015
  9. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  10. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer
  11. Joint Audit Committee Annual Report 2014-15 | Appendices 1-2 | Appendix 3
  12. Reports from External Audit
    (a) Annual Audit Fee Letter 2015/16 for PCC and CC | Cover Report | PCC fee letter | CC letter 
    (b) Draft External Audit Plan 2014-15 | Cover Report | Audit Plan 
  13. Annual Governance Statements
    (a) Sussex Police & Crime Commissioner Annual Governance Statement | Report | Appendix A
    (b) Chief Constable of Sussex Annual Governance Statement 
  14. Draft Statement of Accounts 2014-15 – report by Chief Finance Officer and Director of Finance | PCC Accounts | CC Accounts
  15. Treasury Management Annual Report 2014-15
  16. Internal Audit – Annual Report 2014-15 – report by Chief Internal Auditor
  17. Equalities and Diversity Summary Paper – report by Deputy Chief Constable | Appendix A | Appendix B | Appendix C | Appendix D
  18. Health and Safety – report by the Deputy Chief Constable
  19. Commissioning Framework – report by Chief Executive & Monitoring Officer | Appendix
  20. Complaints Update – report by Chief Constable | Appendix
  21. Committee Updates – report by Deputy Chief Constable (a) major incidents, “near misses” and lessons learned
    (b) reports from other external bodies
    (c) verbal update on Sussex Local Policing Model
  22. Forward Work Programme – report by the Chief Executive & Monitoring Officer

25 March 2015

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 10 December 2014 | Action Log
  5. Terms of Reference Review – report by the Chief Finance Officer and Director of Finance | Appendix A | Appendix B
  6. Progress Report on the Preparation of the Annual Governance Statement 2014 -15 | Appendix
  7. Internal Audit
    (a) Draft Internal Audit Plan 2015-16 – report by Chief Internal Auditor | Appendix
    (b) Internal Audit Update Report 2014-15 – report by Chief Internal Auditor
  8. Update on Changes for the 2014-15 Annual Accounts and Review of Accounting Policies – report by Chief Finance Officer and Director of Finance
  9. Public Sector Audit Committee Briefing – report by the Audit Director, Ernst & Young
  10. Treasury Management Strategy Statement – report by the Chief Finance Officer | Appendix
  11. Reports on Debts Approved Write-Off – report by the Director of Finance
  12. Collaboration with Surrey – report by Director of Finance and Chief Finance Officer
  13. Review of Partnerships – report by the Chief Executive & Monitoring Officer | Appendix A | Appendix B
  14. Annual Review of Policies and Procedures in Code of Governance – report by Chief Executive & Monitoring Officer, Chief Finance Officer and Director of Finance | Appendix A | Appendix B
  15. Forward Work Programme – report by Chief Executive & Monitoring Officer
  16. Exclusion of the public and press
  17. Any other exempt items considered urgent by the Chairman
  18. Minutes of the Joint Audit Committee held on 10 December 2014
  19. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  20. Update Report by Chief Executive & Monitoring Officer

10th December 2014

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures
  4. Minutes of the Last Meeting of the Committee held on 24 September 2014 | Action Log
  5. External Audit 2013-14 Annual Audit Letter for the PCC and CC - report by Director, Ernst & Young
  6. External Audit Progress Report – report by Director, Ernst & Young
  7. Annual Governance Progress Report – report by Chief Executive Officer and Director of Finance | Appendix
  8. Treasury Management Mid-Year Report 2014-15 – report by Chief Finance Officer | Appendix
  9. Internal Audit Update Report 2014 -15 – report by Chief Internal Auditor
  10. IT Infrastructure Improvement Programme Update – report by Chief Information Officer
  11. Counter Fraud Arrangements – report by Director of Finance | Appendix
  12. Grants to Third Party Organisations – report by the Chief Executive & Monitoring Officer | Appendix A | Appendix B | Appendix C
  13. Health & Safety Report – report by the Chief Constable
  14. Forward Work Programme – report by Chief Executive & Monitoring Officer
  15. Exclusion of the public and press
  16. Any other exempt items considered urgent by the Chairman
  17. Minutes of the Joint Audit Committee held on 24 September 2014
  18. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  19. Update from the Chief Executive & Monitoring Officer - Oral report by the Chief Executive & Monitoring Officer

24th September 2014

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 25 June 2014 | Action Log
  5. Sussex Police – Police & Crime Commissioner and Chief Constable – Audit Results report for the year ended 31 March 2014 - report by Director, Ernst & Young | PCC results | CC results
  6. Statement of Accounts for the year ended 31 March 2014
    (a) Police & Crime Commissioner for Sussex and Chief Constable of Sussex Group – report by Chief Finance Officer and Director of Finance
    (b) Chief Constable of Sussex – report by Chief Finance Officer and Director of Finance
  7. Annual Governance Statements – report by the Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
  8. Audit Committee Annual Report – 2013-14 – report by the Joint Audit Committee | Appendix A
  9. Internal Audit Update Report 2014-15 – report by Chief Internal Auditor
  10. Gifts, Hospitality and Declarations of Interest – Process Review report by Chief Executive & Monitoring Officer
  11. Equality and Diversity Assurance – report by the Chief Executive & Monitoring Officer | Report
  12. Bad Debt Update – report by the Director of Finance and Chief Finance Officer
  13. Complaints Process Overview – report by the Chief Executive & Monitoring Officer and Head of Professional Standards Department | Appendix
  14. Forward Work Programme – report by Chief Executive & Monitoring Officer
  15. Exclusion of the public and press 
  16. Any other exempt items considered urgent by the Chairman
  17. Minutes of the Joint Audit Committee held on 25 June 2014
  18. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  19. Update from the Chief Executive & Monitoring Officer - Oral report by the Chief Executive & Monitoring Officer

25th June 2014

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Appointment of Chairman for 2014-15
  5. Minutes of the Last Meeting of the Committee held on 26 March 2014
  6. Police & Crime Commissioner for Sussex and Chief Constable of Sussex – Audit Plan Year Ending 31 March 2014 – report by Director, Ernst & Young
  7. Terms of Reference Review – report by Chief Executive & Monitoring Officer | Appendix
  8. Draft Annual Governance Statements – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B 
  9. Draft Statement of Accounts – report by Chief Finance Officer and Director of Finance | Appendix
  10. Treasury Management Annual Report 2013-14– report Chief Finance Officer
  11. Internal Audit Report 2013-14 and Annual Opinion – report by Chief Internal Auditor
  12. Forward Work Programme – report by the Chief Executive & Monitoring Officer
  13. Health and Safety – report by the Chief Constable
  14. Contract Waivers – report by Director of Finance | Appendix
  15. Exclusion of the public and press 
  16. Any other exempt items considered urgent by the Chairman
  17. Exempt Minutes of the Last Meeting of the Committee held on 26 March 2014
  18. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  19. Update from the Chief Executive & Monitoring Officer – Oral report by the Chief Executive & Monitoring Officer

26th March 2014

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 27 November 2013 | Action log
  5. Stage 2 Staff Transfer and New Governance Arrangements – Chief Executive & Monitoring Officer, Chief Finance Officer and Director of Finance | Statement of Corporate Governance | Appendix
  6. Progress Report on the Preparation of the Annual Governance Statement 2013-14 – report by the Chief Finance Officer and Director of Finance | Appendix
  7. Internal Audit
    (a) Draft Internal Audit Plan 2014-15 – report by Chief Internal Auditor | Plan  
    (b) Internal Audit Update Report 2013-14 – report by Chief Internal Auditor
  8. Local Government Audit Committee Briefing – report by the Audit Director, Ernst & Young
  9. 2014-15 Treasury Management Strategy Statement – report by the Chief Finance Officer | Covering Report
  10. Update on Changes for 2013-14 Annual Accounts and Review of Accounting Policies – report by Chief Finance Officer and Director of Finance
  11. Health and Safety – report by the Deputy Chief Constable and Chief Executive & Monitoring Officer
  12. Forward Work Programme – report by Chief Executive & Monitoring Officer
  13. Exclusion of the public and press
  14. Any other exempt items considered urgent by the Chairman
  15. Minutes of the Joint Audit Committee held on 26 November 2013
  16. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 

27th November 2013

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 18 September 2013 | Action Log
  5. Review of Annual Governance Statements – report by the Chief Finance Officer and Director of Finance | Appendix
  6. Treasury Management Mid Year Report 2013-14 – report by Chief Finance Officer
  7. Sussex Police – Police & Crime Commissioner and Chief Constable Year Ending 31 March 2013 Annual Letter – report by the Audit Director, Ernst & Young
  8. Internal Audit - Update Report 2013-14 – report by the Chief Internal Auditor
  9. Stage 2 Staff Transfer - report by Chief Executive & Monitoring Officer
  10. Health and Safety Report – report by the Deputy Chief Constable and Chief Executive & Monitoring Officer
  11. Forward Work Programme Review – report by Chief Executive & Monitoring Officer
  12. Exclusion of the public and press
  13. Any other exempt items
  14. Minutes of the Joint Audit Committee held on 18 September 2013
  15. Risk Management – Report by Chief Finance Officer and Chief Executive Officer 

18th September 2013

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests Disclosures
  4. Minutes of the Last Meeting of the Committee held on 26 June 2013
  5. Annual Governance Statements – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
  6. Statement of Accounts for the year ended 31 March 2013 (a) Police & Crime Commissioner for Sussex and Chief Constable of Sussex Group – report by Director of Finance and Chief Finance Officer
    (b) Chief Constable of Sussex – report by Director of Finance and Chief Finance Officer
  7. Sussex Police – Police & Crime Commissioner and Chief Constable – Audit Results report for the year ended 31 March 2013 - report by Director, Ernst & Young
  8. Health and Safety Update - report by Deputy Chief Constable
  9. Internal Audit Reports:
    (a) Internal Audit – Update Report 2013-14 – report by Chief Internal Auditor
    (b) IT Audit Status 2013-14
    (c) Accounts Payable and Receivable Update
  10. Work Programme Review – report by Chief Executive & Monitoring Officer
  11. Exclusion of the public and press
  12. Any other exempt items
  13. Minutes of the Joint Audit Committee held on 26 June 2013
  14. Risk Management – Report by Chief Finance Officer and Chief Executive Officer

26th June 2013

Agenda

  1. Apologies for absence
  2. Urgent matters
  3. Personal Interests
  4. Minutes of the Last Meeting of the Committee held on 27 March 2013
  5. Terms of Reference and Work Programme – report by Chief Executive Officer | Appendix A | Appendix B
  6. Draft Annual Governance Statement – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B | Appendix C
  7. Treasury Management Annual Report 2012-13 – report Chief Finance Officer
  8. Internal Audit Annual Report – report by Chief Internal Auditor
  9. Confidential Reporting Policy Review – Report by Chief Executive Officer & Monitoring Officer | Appendix A | Appendix B
  10. External Audit 2012-13 Audit Plan for Police & Crime Commissioner and Chief Constable – report by Director, Ernst & Young
  11. Risk Management Strategy – report by Chief Finance Officer and Director of Finance | Appendix A | Appendix B
  12. Exclusion of the public and press
  13. Any other exempt items considered urgent by the Chairman
  14. Risk Management – Report by Chief Finance Officer and Chief Executive Officer
  15. Draft Statement of Accounts – report by Chief Finance Officer and Director of Finance

27th March 2013

Agenda

  1. Appointment of Chairman of the Committee for 2013-14
  2. Apologies for absence
  3. Urgent matters
  4. Personal Interests Disclosures
  5. Terms of Reference | Appendix A
  6. Meetings Protocol
  7. Progress Report on the Preparation of the Annual Governance Statement 2013-14 – report by Chief Finance Officer and Director of Finance
  8. Draft Internal Audit Plan 2013-14 – report by Chief Internal Auditor, West Sussex County Council | Appendix 
  9. Annual Audit Fee Letter for 2012-13 and 2013- 2014 - report by Helen Thompson, Ernst & Young | PCC Letter | CC Letter
  10. Update on Changes for 2012-13 Annual Accounts and Review of Accounting Policies – report by Director of Finance and Chief Finance Officer
  11. Forward Work Programme and Schedule of Meetings – report by Chief Executive and Monitoring Officer
  12. Exclusion of the public and press
  13. Any other exempt items considered urgent by the Chairman

 

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